Application form - contract for renting halls in the Congress Centre - Guidelines

	Hall rental and time of rental	Prices in EUR
Great Hall 350 Seats
	Up to 5 hours (1 hour)	500
	More than 5 hours interrupted (1 hour)	450
Hall up to 100 Seats
	Up to 5 hours (1 hour)	250
	More than 5 hours interrupted (1 hour)	225
Hall up to 200 Seats
	Up to 5 hours (1 hour)	440
	More than 5 hours interrupted (1 hour)	395
Hall up to 400 Seats
	Up to 5 hours (1 hour)	750
	More than 5 hours interrupted (1 hour)	675
Hall up to 600 Seats
	Up to 5 hours (1 hour)	1.200
	More than 5 hours interrupted (1 hour)	1.050
Hall up to 1.000 Seats
	Up to 5 hours (1 hour)	2.000
	More than 5 hours interrupted (1 hour)	1.800

NOTE: - All prices without V.A.T.

	Ordering coctails
	Flower arrangements
	Boards for poster sessions
	Filming events
	Translation
	System for translation
	System for voting
	Organisation of press conferences

In agreement with the applicant, for additional services a separate offer will be issued.

THE FOLLOWING TERMS AND CONDITIONS FOR PAYMENT ARE ACCEPTED:

1. A 5% discount is granted on the net amount if the whole capacity of the Congress Centre is rented.
2. The FAIR shall issue a PRO-FORMA INVOICE to the Renter, covering all services requested in the application form. The Renter is obliged to settle the bill completely before the beginning of the event. Booking shall be deemed final and confirmed only after the payment has been made.
3. After the event has finished, the Renter shall be issued a FINAL INVOICE, covering all serviced actually rendered and including all taxes, in accordance with the relevant law.
4. The Renter is obliged to pay the whole amount stipulated in the FINAL INVOICE until the deadline stipulated in the FINAL INVOICE.
5. The Renter is obliged to pay an interest rate should they not pay the whole amount until the deadline stipulated in the FINAL INVOICE.

By signing this application contract, the Renter has agreed to accept the general terms and conditions, payment methods and conditions stipulated in this application-contract. Once submitted, the application is irrevocable and legally binding, unless cancelled in writing seven (7) days prior to the fair event. In case of revocation/termination of this application - contract in the period shorter than seven (7) days prior to the fair event, the leaseholder is obliged to pay the whole sum in terms of damages in accordance with the last pro-forma invoice issued against this application - contract, regardless of the fact that he utilises or does not utilise this lease, and the Fair reserves the right to rent the stated services for the stated term to a different client.

In case of a dispute, the Commercial Court in Novi Sad shall resolve the matter.

Article 1

The price of renting the hall includes the complete audio-visual support:

a) from Great Hall (350 seats)

• frontal projections with two projectors, 6,000 ANSI Lumen each
• two automatic screens 4 m
• plasma screen in front of the Hall
• PC (PowerPoint, DVD, CD, Video, floppy, USB drive)
• audio (Radio, CD, DVD, Mic, PC)
• video (DVD, DV, SVHS, VHS)
• two cameras on the ceiling
• wireless microphones
• desk microphones
• monitors on the chairperson's desk
• monitor on speaker's desk
• access provided for notebooks, both on the speaker's desk and the chairperson's desk

b) for halls accommodating between 100 and 1.000 people

• frontal projection with a projector, 4,500 ANSI Lumen
• automatic screen 3 m
• PC (PowerPoint, DVD, CD, Video, floppy, USB drive)
• audio (CD, DVD, Mic, PC)
• video (DVD, DV, SVHS, VHS)
• a camera on the ceiling
• wireless microphones
• desk microphones
• monitors on the chairperson's desk
• monitor on the speaker's desk
• access provided for notebooks, both on the speaker's desk and the chairperson's desk
• plasma screen in front of the Hall

Article 2

Additional services and catering are not covered in this application form. All additional services are covered by an Appendix to the Contract.

Article 3

The Fair is not responsible for possible loss or damage to technical devices, material, equipment and other items brought in by the Renter before, during and after the renting period agreed.

Article 4

The Renter is responsible for possible damage to the equipment which is an integral part of the rented space during the renting period.

FULL NAME OF THE COMPANY:	*
NAME AND SURNAME OF GENERAL MANAGER:	*
NAME AND SURNAME OF PERSON IN CHARGE OF EXHIBITION:	*
COUNTRY:	*
POSTAL CODE AND TOWN:	*
ADDRESS:	*
TELEPHONE:	*
FAX:	*
E-MAIL:	*
WWW:	*

* Marked fields are mandatory

TERMS - FILLED IN BY RENTER